DCDEE Administrative Letters

Subsidized Child Care Assistance Administrative Letter #04-23

1. Changes to the DCDEE Subsidized Child Care Market Rates

    Attachments

• 2023 Market Rate Flyer
• Child Care Center (CCC) Market Rates Effective October 1, 2023
• Family Child Care Home (FCCH) Market Rates Effective October 1, 2023

Subsidized Child Care Assistance Administrative Letter #03-23

1. Out of State Providers Payment Rate Change from One Star to Three Star

Subsidized Child Care Assistance Administrative Letter #02-23 

1. Decoupling Private Payment Rates from Market Rates

Subsidized Child Care Assistance Administrative Letter #01-23

1. Initial Application Submission
2. Recertification Application Submission
3. Base Periods
4. Calculation of Income

        Attachment

•  Application, Recertification, and Base Period Guide

Subsidized Child Care Assistance Administrative Letter #04-22

1. Implementation of 2022 Market Rates

Attachments

• 2022 Market Rate Letter FAQ
• 2022 Market Rate Flyer 
• Child Care Center (CCC) Market Rates Effective October 31,2022
• Family Child Care Home (FCCH) Market Rates Effective October 31,2022

Subsidized Child Care Assistance Administrative Letter #03-22

1. Pay by Attendance Check Box 

Subsidized Child Care Assistance Administrative Letter #02-22

1. Waiving Asset Limits for Families Defined as Receiving or in Need of Protective Services

Subsidized Child Care Assistance Administrative Letter #01-22

1. Timeline for Reporting Changes
2. Reporting Requirements

Subsidized Child Care Assistance Administrative Letter #01-21

1. 90-day Transition

Subsidized Child Care Assistance Administrative Letter #01-20

1. In-Home Care

Subsidized Child Care Assistance Administrative Letter #02-19

1. Eligibility during Graduated Phase Out

Subsidized Child Care Assistance Administrative Letter#01-19

1. Corrected National Voter Registration Act (NVRA) Requirements

Subsidized Child Care Assistance Administrative Letter #07-18

1. Changes to Subsidized Child Care Assistance (SCCA) Program Policy
   1. Graduated Phase Out

Subsidized Child Care Assistance Administrative Letter #06-18

1. Timeline for Reporting Changes
2. Reporting Requirements
3. Eligibility after Child Protective Services (CPS)
4. Parental Fees during Child Protective Services and Child Welfare Services
5. Foster Care Transitions
6. Developmental Screening Information to Recipients
7. Grace Period for Families Experiencing Homelessness
8. Manual Parent Fee Adjustment

Attachments:

• The Benefits of Developmental Monitoring and Screening for Young Children
• ECAC Handout
• Look What I can Do!

Subsidized Child Care Assistance Administrative Letter #05-18

1. County Transfers
2. Children Turning 13 Years of Age

Subsidized Child Care Assistance Administrative Letter #04-18

1. 2018 Market Rate Flyer
2. Child Care Center (CCC) Market Rates Effective 10-2018
3. Family Child Care Homes (FCCH) Market Rates Effective 10-2018

Subsidized Child Care Assistance Administrative Letter #03-18

Full-Time Payment for Part-Time Care

Subsidized Child Care Assistance Administrative Letter #02-18

1. Parental Fees & Blended Rates

Subsidized Child Care Assistance Administrative Letter #01-18

1. Eligibility during Graduated Phase Out
2. Plans of Care Exceeding 55 Hours

Subsidized Child Care Assistance Administrative Letter #08-17

1. Homeless Population Prioritization

Subsidized Child Care Assistance Administrative Letter #07-17

1. Implementation of 2017 Market Rates
   • #07-17 Market Rate Flyer
   • Market Rates Effective 10-2017

Subsidized Child Care Assistance Administrative Letter #06-17
Chapter 22 Local Policy Options

1. Chapter Overview
2. Funding for Subsidized Child Care (SCC)
3. Establishing Need and a Plan of Care
4. Fees
5. Parental Choice and Voucher Procedures
6. Provider and Payment Issues

Subsidized Child Care Assistance Administrative Letter #05-17

1. Payment Suspension
2. Coding Foster Care Cases with Education as the Need
3. Citizenship Requirements

Subsidized Child Care Assistance Administrative Letter #04-17

1. 90 Day Transition/Job Search

Changes to Subsidized Child Care Assistance (SCCA) Policy: #03-17

1. Parental Fees with Graduated Phase Out
2. Rounding the Daily Parental Fee
3. Facility License Changes

Changes to Subsidized Child Care Assistance (SCCA) Policy: #02-17

1. Alternate Providers
2. One Application for More Than One Case
3. Work First Transition
4. Gainful Employment
5. Reducing Services
6. Use of DCDEE 0456 Application for Child Care Service
7. Applications and Vouchers for Child Protective Services

Changes to Subsidized Child Care Assistance Program Policy: #01-17

1. Parental Choice Signature
2. Reporting Absences and Submitting Attendence
3. Payment Based on Enrollment with Three Exceptions
4. Vouchers in the NC Fast Provider Portal

Changes to Subsidized Child Care Assistance Program Policy: #10-16

1. Waiting List and Waiting List Surveys
2. Provider Participation Requirements
3. Calculating the Daily Rate
4. Timeline for Completing Redeterminations
5. Smart Start Enhancements
6. Changing Rates in the NC Fast Provider Portal

Changes to Subsidized Child Care Assistance Program Policy: #09-16

1. Parental Fees
2. Parental Fees and Blended Rates (REVISED)
3. Assessing Parental Fees
4. Not Assessing Parental Fee
5. Full-Time Care for Part-Time Need

Changes to Policies Regarding: #08-16

1. Continued Eligibility
2. Reporting Changes

Changes to Policies Regarding Out of State Providers: #07-16

Implementation of 2016 Market Rates: #06-16

Changes to Policies Regarding: #05-16

1. Annual Redetermination of Eligibility
2. 90 Day Transition/Job Search
3. Graduated Phase Out
4. 10 Day Notice of Termination
5. Provider Rate Change (CORRECTION)
6. Discounts
7. Scholarships and Sliding Fees
8. Definition of Foster Parent

Changes to Policies Regarding: #4-16

1. Blended Rates (REVISED)
2. Provider Closings with Pay

Changes to Policies Regarding Foster Care Cases: #3-16

Changes to Policies Regarding: #2-16

1. Changing Providers
2. Parental Fee Adjustment
3. Post-Secondary Education & Skills Training

Changes to Policies Regarding Self-Employment/Gainful Employment: #1-16

Changes to Policies Regarding: #08-15

1. Homelessness
2. Tracking of Federal Land Trust Residents
3. Assets Declaration
4. DCDEE Form - Application for Child Care Services (DCDEE-0456)
5. Utilization of New Category Codes
6. Certification Period End Date
7. Redetermination Notification
8. Return of Vouchers
9. Expired Voucers

Implementation of 2016 Market Rates #07-15

Changes to Policies Regarding: #6-15

1. Start Date for Parental Fees
2. Reduction of Parental Fees
3. Collection of Unpaid Parental Fees

Changes to Policies Regarding Pro-Ration of Parental Fees #05-15

Changes to Policies Regarding: #04-15

1. Non-Parent Relative
2. Conducting Periodic Reviews

90 Day Extension for Non-Parent Relative Families Receiving Care to Support Child Welfare Services (CWS) #03-15

Additional Guidance for Child Care services Provided to Non-Parent Relatives #01-15

Families Who Have a Parental Fee Amount that Exceeds the Cost of Care #03-14 
Policy for Before and After School Care and Upcoming January 1, 2015 Policy Changes

Maximum Income Eligibility Limits #02-14

1. Parental Fee Percentages
2. Prorated Parental Fees
3. Income Unit Definition
4. Market Rate Adjustments

New Policy and Procedures from Cases to Support CPS and CWS When Parents are Employed #01-14

Clarification for SSI income and the revision of the base period for counting Child Support income in the Integrated Eligibility Manual #03-13

Guidance for Implementing the 2013 Income Eligibility Guidelines #02-13

Subsidized Child Care Reimbursement System (SCCRS) Closeout Process Change #01-13

Clarification for Using the Revised Child Care Provider Agreement (DCD-0452) #07-12

Guidance for Subsidy Enrollment in Facilities with Less than Three Stars #06-12

Transitioning SCCRS from Payment Process to a Payment Authorization System #05-12

Further Information Regarding Time Limited Vouchers in SFY 2011-12 #04-12

Subsidized Child Care - Global Move Function Disable #03-12

Time Limited Vouchers for Expending the Remaining Balance of SFY 11-12 Non-Smart Start Allocations #02-12

Discontinuation of Subsidy Payment for the North Carolina Pre-Kindergarten (NC Pre-K) Portion of the Day #01-12

Subsidized Child Care - Need for Care Values #01-12

Legislative Decisions Post Secondary Education, Registration and Transportation #02-11

Review, Revision and Update of Family Information in the Subsidized Child Care Reimbursement System #01-11

Title IV-E Fund Child Care Requirements for Children in Foster Care #01-11

Expanded Seeking Employment and Post-Secondary Education and Job Training Ends #02-10

Implementation of Deeming Income Eligibility Joint Department/Division Memo #01-10

Expanded Post-Secondary Education and Job Training Policy #02-09

Expanded Eligibility for Parents/Responsible Adults Seeking Employment #01-09

Waiting List Modifications in the Subsidized Child Care Reimbursement System #02-08

Disregard of 2008 Economic Stimulus Payments for Child Care Subsidy Services #01-08

Revised DD Center Rates #03-07

Attachment - DD Rates-Revised 09-28-07 #03-07

Implementation of Correction Codes #02-07

Attachment - New Prior Month Correction #02-07

Funding Match DCD #1-07

Funding for Military Families #01-06

DD Center Rates #1-05

Spending Local Work First Block Grant Funds for Child Care #2-02

TANF Maintenance of Effort (MOE) and Family Size and Income #3-99

Spending Work First Block Grant Funding for Child Care #2-99